Administrative Coordinator

Job description 

Ancram Center for the Arts (formerly known as Ancram Opera House) seeks a collaborative, well-organized, and detail-oriented individual to serve as Administrative Coordinator, a part-time position. This is a hybrid work opportunity with responsibilities to be carried out remotely and onsite. While there is some flexibility as to where and when the work is completed, there is a standing weekly staff meeting held over Zoom; a standing day for onsite work is preferred. The hire will be engaged on an independent contractor basis at a retainer fee of $1,000/month for an estimated 10-12 hours of work each week. The position is to begin March 30. Specific responsibilities include:

Specific Responsibilities Include:

• Paying bills

• Processing / paying out-of-pocket expense reimbursements

• Banking

• Managing payroll for one to two salaried employees

• Collecting W9s and filing 1099s for independent contractors

• Preparing donor acknowledgement letters

• Updating and maintaining patron records in Customer Relationship Management (CRM) software

• Providing coordination support for fundraising events

• Attending weekly staff meeting

• Maintaining shared administrative calendar / schedule

• Responding to general inquiries

• Running errands

• Organizing files

• Supporting other administrative functions as time allows

Experience with Excel, Google Sheets, Quickbooks Online, and CRMs is required along with an appreciation for the role the arts can play in fostering mutual understanding, connection, and a sense of community. 

Ancram Center for the Arts, entering its ninth season, is a small, but vibrant performing arts organization that produces an annual season of theater, music, storytelling and community programs from April to November each year. For more information about our activities, go to ancramcenter.org.

To apply, please send a cover letter and resume to Ancram Center for the Arts co-director Jeff Mousseau at jeff@ancramcenter.org.